Here's How to Choose the Right Tools for Voice Over Success
A chef is only as good as their tools—and the same goes for voice actors. My husband Jerry is a passionate home chef, and his kitchen is filled with high-quality tools that make cooking easier, more efficient, and more enjoyable. The right tools at the right time allow him to create his masterpieces with less stress. The same principle applies to the voice over business. Having the right services and tools can mean the difference between a chaotic workflow and a smooth, efficient process.
With so many subscription-based services available, it’s important to know which ones are truly essential. I’ve compiled a list of the best services I rely on to run my business smoothly. Many of these services offer free trials, but if you find one that works well for you, I always recommend upgrading to unlock full features.
Investing in the right tools isn’t an expense—it’s a strategy for long-term success and efficiency in your voice over business.
Accounting: Managing Your Money with Ease
Keeping track of your finances is a must for any business owner. A solid accounting system will help you manage contracts, track income and expenses, and simplify tax season.
Popular accounting services include:
QuickBooks Online (My personal favorite!)
I’ve used QuickBooks Online for years, and it has never let me down. With cloud-based access, I can manage my finances from anywhere and even give my accountant direct access. When tax season rolls around, all my records are organized and ready to go. No scrambling for receipts—just a few clicks, and I’m done!
Digital Contracts: Sign on the Virtual Dotted Line
Gone are the days of printing, signing, scanning, and emailing contracts. Digital signature services make the process seamless and professional.
Top choices include:
I use Adobe Acrobat Pro with Advanced E-Sign, which integrates easily into my workflow. It’s intuitive, professional, and ensures that contracts get signed quickly. Bonus: It comes with a mobile app, so I can sign documents on the go.
Web Hosting: Your Online Presence Matters
A professional website is essential in today’s digital world. It serves as your online storefront, showcasing your work, providing contact information, and establishing your credibility.
Some of my favorite website hosting platforms include:
WIX (My favorite for ease of use and built-in features)
I moved all my sites to Wix because it offers stability, intuitive design tools, and built-in business features like e-commerce, scheduling, and email campaigns. If you need a website that’s easy to maintain and fully functional, Wix is a great choice.
Internet Connection: The Backbone of any Voiceover Business
Without a strong internet connection, remote work can be a nightmare. Voice actors need a reliable, high-speed connection to ensure smooth live sessions, fast file transfers, and stable online communication.
If available in your area, consider:
Fiber-optic internet (such as AT&T Fiber or Google Fiber)
High-speed cable internet
Business-class internet service
I use AT&T Fiber because it provides excellent speed and reliability. If you’re doing remote sessions via Source Connect or ipDTL, a fast, stable connection is non-negotiable.
Recording Software (DAW): Your Digital Studio
A great Digital Audio Workstation (DAW) is the backbone of your recording workflow. Voice actors need software that is intuitive, efficient, and reliable.
Popular DAWs include:
TwistedWave (My go-to for Mac users)
I personally use TwistedWave for its simplicity and efficiency. It’s lightweight but powerful—perfect for voice actors who need a streamlined workflow.
Graphic Design: Branding & Marketing Made Easy
Marketing yourself as a voice actor requires eye-catching visuals. Luckily, there are amazing tools that make graphic design easy—even if you’re not a designer!
Must-have tools:
Canva Pro (My absolute favorite!)
Envato Elements (Great for stock assets)
Headliner (For creating audiograms)
I use Canva Pro for everything—social media graphics, presentation slides, video content, and more. It’s incredibly user-friendly, with tons of templates and stock elements to help you create polished, professional visuals.
Cloud Backup: Protect Your Files
Imagine losing all your work due to a hard drive failure. It’s every voice actor’s worst nightmare. That’s why backups are essential.
Best backup solutions:
Backblaze (My top pick for cloud backups)
External hard drives (LaCie, G-Technology)
I use Backblaze for automatic cloud backups, ensuring my files are always safe. I also mirror my work onto external hard drives for extra protection. Redundancy is key!
Cybersecurity: Keep Your Data Safe
Keeping your computer clean and protected from malware is a must. Security software can help prevent cyber threats and keep your data secure.
Trusted security tools:
CleanMyMac X (Great for Mac users)
Bitdefender or Norton 360 (For comprehensive security)
1Password (For password management)
Apple Password Manager (for password management on Apple Devices)
I use CleanMyMac X to keep my system running smoothly and 1Password to manage all my logins securely. With today’s cybersecurity threats, it’s crucial to stay protected.
Customer Relationship Management (CRM): Stay Organized
A CRM helps track your clients, leads, and marketing efforts so you can stay on top of your outreach.
Popular CRMs for voice actors:
I use WIX for my email marketing and CRM needs, allowing me to track my client interactions, schedule follow-ups, and analyze marketing performance.
Subscription Casting Sites: Worth It?
Online casting sites can be a valuable source of work—but they should only be one piece of your marketing strategy.
Notable voice over casting sites:
If you use these sites, remember: They are tools, not a career plan. Diversify your marketing efforts beyond online casting to build a sustainable business.
The Right Subscription Services for a Thriving Voice Over Entrepreneur
Just like a chef needs the right kitchen tools, a voice actor needs the right digital tools to succeed. The key is choosing services that enhance your workflow, improve efficiency, and help you build a sustainable business. Whether it’s cloud backups, graphic design tools, or CRM software, investing in the right services can save you time, money, and stress as a voice over entrepreneur. Take the time to explore and find what works best for your needs.
Thanks for reading - Anne
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Anne Ganguzza is a Voice Actor, Coach, Influencer, and award-winning Podcaster & Demo Producer. based in Southern California.
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